How We Manage Time, Absences, and Projects
Clear time management is essential for organizing daily work, coordinating project activities, and maintaining transparency within a team. It also helps ensure that working time regulations are respected and that workloads remain manageable.
At Fishtank Consultancy, we rely on structured processes and smart digital tools to manage working time, absences, and project collaboration.
For attendance and absence management we use Zoho People, while project collaboration and project time tracking are handled through Zoho Projects.
How We Manage Our Working Time
We record the start and end of the workday using a check-in and check-out process.
This helps maintain transparency across the team and provides visibility into daily availability. Team members can easily see who is currently working and coordinate their activities accordingly.
Having this visibility helps keep collaboration organized while allowing everyone to structure their workday effectively.
How We Manage Absences
All absences are managed through a centralized system instead of emails or spreadsheets.
This allows us to maintain a clear overview of team availability and helps us plan project work accordingly.
Within the system we track:
vacation and personal leave
sick leave
public holidays in different locations
overall team availability
Keeping this information in one place helps avoid scheduling conflicts and ensures that project planning remains realistic.
How We Track Time on Projects
Our work is closely connected to project delivery. Understanding how time is spent on projects helps maintain balanced workloads and realistic timelines.
For project management and project time tracking, we use a dedicated project management platform where we manage tasks, collaborate with the team, and record time spent on project activities.
This provides a clear overview of project progress and effort while keeping project work organized and transparent.
Supporting Compliance with Working Time Regulations
Time management tools are not only helpful for organizing work internally. In many regions, employers are required to maintain reliable records of working hours to demonstrate compliance with working time regulations.
By managing attendance and absences through a structured system, working hours can be properly documented and working time rules and rest periods can be respected.
This approach helps maintain transparency and supports compliance across the regions where we operate.
Practicing What We Recommend
As HR technology consultants, we support organizations in implementing modern HR systems and improving their people processes.
Using these tools internally allows us to experience them from the employee perspective and continuously refine how we design solutions for our clients.
For us at Fishtank Consultancy, time management is not about strict monitoring. It is about creating transparency within the team, managing workloads responsibly, collaborating effectively, and staying compliant with working time regulations.
At the end, effective time management is not about control, but about creating clarity, responsibility, and transparency in how we work together as a team.
